Inbound Logistics Coordinator

November 22, 2019
Lebanon, IN

Position Description

Responsible for accurate and timely coordination of inbound purchase orders, systematic receiving and intercompany transfers while balancing internal operations schedules.


  • Coordinate the receipt of all inbound shipments of vendor supplied products and intercompany transfers into each warehouse.
  • Perform inbound load planning activities through consolidation of purchase orders, routing and carrier selection to meet service and freight income expectations by utilizing the Transportation Management System (TMS).
  • Identify and drive improvement to truck utilization and total inbound costs, including improvements in packaging, route design, and pickup frequency/quantities.
  • Drive efforts in collaboration with the operations and sourcing teams to drive the lowest landed cost with respect to service to include mitigating underweight or high cost loads.
  • Facilitate delivery appointments at each PDC location.
  • Oversee supplier compliance to pre-notification of shipments, on-time delivery, proper packaging, and appropriate documentation.
  • Submit and resolve freight claims for damages and delivery issues.
  • Update management on inbound freight metrics.
  • Reconcile inbound shipments to purchase orders and coordinate discrepancies with each PDC.
  • Audit and approve inbound freight invoices.
  • Process load tenders in TMS and follow though to ensure load acceptance by designated carriers or re-assignment when necessary.
  • Track inbound shipments to ensure on-time delivery or proactively communicate potential delivery delays to Operations, Purchasing and Customer Service.
  • Monitor and report status of trailers located on premise (yard management).

Support Functions

  • Assist with onboarding new vendors/sources to integrate into freight programs.
  • Assists in comparing and updating purchase order due dates to planned arrival dates to ensure accuracy and to meet expectations of internal and external customers’ needs.
  • Provide "out of office" coverage for other transportation processes and staff.

Requirements and Development

  • Strong knowledge of transportation management systems required.
  • Minimum two years inbound logistics experience required, including execution and optimization of shipments.
  • Operational experience in distribution strongly desired.
  • Experience with multiple project coordination.
  • Excellent written and verbal communication skills.
  • Strong logistics planning skills with a focus on costs.
  • Demonstrates initiative, is a self-starter and has a sense of urgency.
  • Knowledge of US DOT regulations, hours of service, weight limitations, US geography preferred.
  • Strong Microsoft Office and Outlook skills.
  • Limited overnight travel required.

Qualified candidates should email resume along with salary history to:
Equal opportunity employer. This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.


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Aurora Parts & Accessories
500 S. Enterprise Blvd
Lebanon, IN 46052